We are always grateful to the many people
whose generous donations enrich our Society’s collection of artifacts
and ephemera. We welcome and encourage continued donations and want to
inform you about our selection process.
Committee meets as needed to review potential donations. In most all
cases we are verifying that the donation has a direct connection to
Amherst. Since we find ourselves with duplicates of many items such as
postcards, programs, books, booklets and other printed material, we also
consider whether the proposed item is unique to our collection. This is
a particular concern since storage space is limited and proper sorting
and handling of these archival materials can be very laborious. Further,
we consider whether we would be able to properly preserve the item, or
if perhaps another venue may provide a better home. For these reasons,
we are not able to accept everything that is offered.
For those of you who
might have something to add to our collection, you can email us
(firstname.lastname@example.org) or contact one of the Board members who
will point you in the right direction. Once the donation is accepted by
the Accessions Committee, the donor will be asked to sign a Deed of Gift
form, and the item(s) will be catalogued.
Often times, items are
given to individual board members and eventually make their way to an
Accessions Committee member. We would prefer to have the opportunity to
accept an item officially and document that gift appropriately. Thank
you for helping us in this important aspect of our society’s growing
We truly encourage and appreciate your efforts
to help us preserve important items of Amherst history.